Back Office Unit Manager (Account Servicing)
TrueAccord
What You'll Do
- Supervise a team of 15-20 Account Servicing Specialists, oversee day-to-day operations within the unit and ensure tasks are completed accurately and on time
- Deliver all training and development needs for assigned team, evaluating performance against goals and driving results at the agent, team and department level
- Monitor and drive results, ensuring agent and team adherence to policies and procedures, while meeting internal and external service levels
- Facilitate ongoing performance management; including development, and accountability discussions
- Motivate employees to reach departmental goals and objectives while driving high engagement
- Identify trends and escalate issues to the Sr Leadership Team in a timely manner to enhance customer/client experience, improve policies and procedures and minimize risk
- Identify, recommend and support the implementation of programs for the improvement of back office processes, increase productivity and reduce cost
- Create, maintain and distribute reporting and conduct time study analysis that adds insight to the client inventory reconciliations, payment file management, exception report review, and SFTP tracking process.
- Handle escalated issues or inquiries from team members or external stakeholders, resolving them in a timely manner
- Compliance with FDCPA, HIPAA, FERCA, UDAAP, PCI DSS, State & Federal regulations
- Other duties as assigned
What We're Looking For:
- 4+ years of collections experience with 2+ years in Back Office management
- Exceptional leadership skills with a proven track record of results in coaching, mentoring and developing back office agents to meet and exceed established goals
- Demonstrated proficiency in process management methodologies and a proven track record of fostering a continuous process improvement mindset within teams or organizations
- Ability to organize, analyze and interpret significant data in a structured manner to make sound business recommendations and/or decisions; attention to detail and problem-solving abilities
- Ability to support and maintain a team environment where collaboration and the knowledge transfer process are critical for success
- Successfully work in a fast paced environment, manage multiple tasks/projects and deadlines simultaneously and adapt quickly to change
- Fluent with Microsoft Office and other Google and Windows-based programs (Word, PowerPoint, Sheets, etc.)
- Great communication skills, with an ability to frame messages appropriately for technical and non-technical audiences