Executive Assistant (R3374)
Shield AI
Administration
Washington, DC, USA
Posted on Mar 30, 2025
Founded in 2015, Shield AI is a venture-backed defense technology company with the mission of protecting service members and civilians with intelligent, autonomous systems. Its products include Hivemind Enterprise—EdgeOS, Pilot, Commander, and Forge—as well as V-BAT and Sentient Vision Systems (wide-area motion imaging software). With offices in San Diego, Dallas, Washington, D.C., Abu Dhabi (UAE), Kyiv (Ukraine), and Melbourne (Australia), Shield AI’s technology actively supports U.S. and allied operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X and Instagram.
Embark on a dynamic journey as an integral part of our team, where your organizational prowess, strategic mindset, and seamless execution will not only support our executive team but drive the engine of our collective success. Join us as Executive Assistant to our Washington DC leadership team and be the linchpin in orchestrating efficiency, enabling innovation, and ensuring the smooth flow of executive operations in a thriving and fast-paced environment.
What you'll do:
- Act as the point of contact to support our executives, employees, clients, and other external partners.
- Organize meetings, including scheduling, sending reminders, consolidating pre-reads, proofreading, and organizing catering when necessary.
- Managing the executive’s calendars, including making appointments and prioritizing the most sensitive matters.
- Become familiar with all department functions in order to communicate effectively and accurately while understanding key issues taking place to keep executives informed.
- Plan, coordinate, and ensure your executives' schedules are followed and respected. Provide "gatekeeper" and "gateway" role, creating win-win situations for direct access to the leadership's time and office.
- Take notes during meetings and capture follow up actions.
- Make travel and accommodation arrangements.
- Support office-wide activities and support logistics for on-site events.
- Additional miscellaneous tasks as required for the success and growth of the business and the team.
Required qualifications:
- 2+ years' experience in a coordination, assistant, or administrative capacity
- You are reliable, proactive, take initiative and have superior attention to detail
- You are comfortable working in a fast-paced environment
- You are comfortable working and communicating with executives
- You have customer service experience
- You have great interpersonal and time management skills
Preferred qualifications:
- Bachelor’s degree
- Experience with C-Suite executives
Full-time regular employee offer package:
Pay within range listed + Bonus + Benefits + Equity
Temporary employee offer package:
Pay within range listed above + temporary benefits package (applicable after 60 days of employment)
Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.
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Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.