Executive Assistant
Shield AI
Administration
New Delhi, Delhi, India
Posted on Sep 30, 2025
Founded in 2015, Shield AI is a venture-backed deep-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With nine offices and facilities across the U.S., Europe, the Middle East, and the Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn,X, Instagram, and YouTube.
We are seeking a highly skilled and resourceful Executive Assistant to provide end-to-end strategic and administrative support to our CXOs. The ideal candidate will have a proven track record of supporting CXO-level executives in fast-paced, high-growth environments. This role requires excellent judgment, strong organizational skills, flexibility on work timings (adapting to USA and India cross-functional execution) and the ability to manage priorities, communications, and operations with accuracy and foresight.
What you'll do
- Manage the CXO’s inbox and communications, assessing business context to prioritize what requires immediate attention versus delegation.
- Manage complex calendars, high-volume scheduling, and domestic/international travel logistics with precision and foresight.
- Drive follow-ups on key projects, ensuring timely execution and alignment with organizational goals.
- Coordinate executive offsites, leadership forums, and engagement activities.
- Provide administrative and facilities support, including vendor coordination and logistical needs.
- Prepare high-quality documents, presentations, and reports for leadership meetings.
- Act as a liaison between the CXO and internal/external stakeholders, ensuring strong communication and alignment.
- Identify opportunities to improve efficiency, streamline processes, and optimize leadership time.
Required qualifications
- 5 - 7 years of experience supporting CXO/Board-level leaders as an Executive Assistant.
- Proven ability to manage complex calendars, inboxes, and high-volume scheduling with strong prioritization and judgment.
- Strong business understanding to assess urgency and ensure timely follow-ups on key projects.
- Excellent communication and stakeholder management skills, with executive presence.
- Proficiency in MS Office Suite
- High degree of professionalism, integrity, and discretion in handling sensitive information.
- Experience coordinating executive offsites, leadership forums, and facilities/administrative operations.
- Track record of streamlining processes, improving efficiency, and optimizing leadership time.
Our international team members are employed through our Employer of Record (EOR) and receive a comprehensive international benefits package on top of base salary. For full details on compensation and benefits, please consult your talent acquisition partner.