Contracts Administrator (R3799)
Shield AI
San Diego, CA, USA
USD 85k-127k / year + Equity
Posted on Dec 25, 2025
Founded in 2015, Shield AI is a venture-backed deep-tech company with the mission of protecting service members and civilians with intelligent systems. Its products include the V-BAT and X-BAT aircraft, Hivemind Enterprise, and the Hivemind Vision product lines. With nine offices and facilities across the U.S., Europe, the Middle East, and the Asia-Pacific, Shield AI’s technology actively supports operations worldwide. For more information, visit www.shield.ai. Follow Shield AI on LinkedIn, X, Instagram, and YouTube.
We are seeking a detail-oriented and highly motivated Contracts Administrator to join our team supporting contracting operations. In this role, you will be responsible for the preparation of proposals and management of contracts while actioning routine data calls to ensure compliance with federal regulations and company policies.
Projects you might work on:
- Assisting Contract Managers and helping the business development team drive customer growth by working to execute both new and existing contracts.
- Drafting Ground Rules and Assumptions, Non-Disclosure Agreements and drafting routine correspondence for customers.
- Processing, distributing and organizing of contractual documents.
- Collaboration with internal teams to align transactions with Shield AI strategic objectives
- Alert Counsel when identifying risks and compliance with various regulations.
What you'll do:
- Prepare, review, contracts, subcontracts, and other agreements to ensure compliance with legal and regulatory requirements.
- Administer government contracts, including monitoring performance, ensuring compliance, and managing modifications or amendments.
- Analyze contract terms and conditions to identify risks and recommend mitigating strategies.
- Ensure timely and accurate reporting and documentation of contract-related activities.
- Collaborate with legal, finance, and project teams to address contractual issues and resolve disputes.
- Support proposal development, including preparing relevant contract documentation and other supporting documents necessary for submitting a compliant proposal.
- Maintain organized records of all contract-related documentation.
Required qualifications:
- Bachelor’s degree in Business Administration, Contracts Management, or a related field.
- 3-5 years of experience in contracts administration, preferably in a defense contracting environment providing cradle-to-grave contract administration support for CPAF, CPFF, FFP and T&M government contracts.
- Experience with preparing proposals and drafting responses to tenders.
- Knowledge of FAR, DFARS, ITAR, and government procurement processes.
- Experience negotiating terms and conditions and managing government contracts.
- Exceptional organizational skills and attention to detail.
- Ability to work independently as well as support multiple stakeholders in a rapid pace environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Preferred qualifications:
- Masters Degree in Business Administration or a related field
- Certification in Contracts Management (e.g., CPCM, CFCM, or similar)
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Full-time regular employee offer package:
Pay within range listed + Bonus + Benefits + Equity
Temporary employee offer package:
Pay within range listed above + temporary benefits package (applicable after 60 days of employment)
Salary compensation is influenced by a wide array of factors including but not limited to skill set, level of experience, licenses and certifications, and specific work location. All offers are contingent on a cleared background and possible reference check. Military fellows and part-time employees are not eligible for benefits. Please speak to your talent acquisition representative for more information.
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Shield AI is proud to be an equal opportunity workplace and is an affirmative action employer. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, marital status, disability, gender identity or Veteran status. If you have a disability or special need that requires accommodation, please let us know.
85000 - 127000 USD a year