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As we scale, we’re looking for an Office Manager to create an exceptional workplace experience and ensure our offices run smoothly every day.This role is perfect for someone who thrives in a dynamic environment — balancing hospitality, logistics, and operational excellence to support a high-performing team.

The Role

You’ll be the heartbeat of our HQ and GT-East offices — managing everything from groceries and supplies to vendor relationships and space planning. You’ll ensure that our offices are not just functional, but inspiring places to work. You’ll also play a key role in supporting internal events, recruiting visits, and day-to-day operations that keep the company running efficiently.

What You’ll Do

Office Operations & Facilities

• Act as the first point of contact at the office — greeting guests, receiving deliveries, and managing mail/shipping.

• Maintain all office inventory and amenities to ensure both HQ and GT-East are fully stocked and running smoothly.

  • Order groceries twice a week to keep snacks, drinks, and coffee well stocked.

  • Replenish cleaning and janitorial supplies; manage janitor closet inventory.

  • Restock bathroom supplies and manage the monthly toilet paper installment.

  • Coordinate Friday happy hours and weekly catering orders.

  • Track and process expense reports with detailed receipts.

• Serve as the primary liaison with building management and contractors for maintenance, repairs, cleaning, and security.

  • Ensure all new hires are added to the building security system on Day 1.

  • Support visitors and partners with office logistics during their visits.

People, Recruiting, & Events Support

• Partner with the Executive Assistant and People teams to plan and execute in-office events, happy hours, and celebrations.

• Support the recruiting team with travel booking, onsite interview logistics, and candidate hospitality.

Technology & Workplace Experience

• Manage conference room tech, office Wi-Fi, phone booths, and AV setup for company All Hands meetings.

• Update and maintain TV dashboards across offices.

• Collaborate with IT to ensure new desks and workstations are properly equipped and functional.

Strategy & Space Planning

• Create and improve office policies, processes, and vendor relationships to increase efficiency and enhance employee experience.

• Own space and capacity planning, optimizing layout and seating as teams grow.

About You

• 3+ years of experience in office management, workplace operations, or facilities coordination (ideally at a scaling startup or tech company).

• Strong organizational and multitasking skills — you keep many moving parts running smoothly.

• Excellent communication and interpersonal skills; you bring a warm, professional presence to the office.

• Comfortable with Google Workspace, Slack, and expense management tools.

• Hands-on and proactive — you see what needs to be done and make it happen.

• Excited to build systems, processes, and spaces that make people’s workdays better.